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The closest thing to this is Journaling within Exchange, where a copy of every email is stored. There is no magic “archive this mailbox” checkbox and suddenly all the right emails are archived. See? Everyone has their own needs – and it is possible to meet everyone’s requirement you just need to start with the business needs and then determine first if your current archiving method meets those needs and if not, what solution will. For example, legal may want the email sent and received by specific roles within the organization to be held for, say, seven years, while finance wants to keep storage costs down and minimize any retention whatsoever, all while HR needs emails between two specific individuals held for 2 years in case of a lawsuit. With email archiving having financial, legal, and technical implications, it’s imperative that you first understand what the business needs from archiving… and then go find the best way to implement it.
Many times, IT folks start with the technology first and work their way back to business requirements. Reason 1 – You May Not Be Meeting the Business Needs But you may think whatever is in place now is just fine, but there are three reasons why you should consider your email archiving options.
#Microsoft email options archive
The archive has the potential to become involved in many parts of operations, so it’s important to be sure the archiving methodology you have today is the correct one. It has a role in lawsuits, proving adherence to regulations, aiding in locating prior correspondence, or just helping a user find a forgotten email address of someone they previously communicated with. The archive serves as a historical record of all email correspondence. The archiving of email from within Microsoft Exchange Server is a multi-faceted thing many see the archive as a backup (which it can sort of act as one, but that’s not its’ purpose) for older email, while others see it as a means to offload unnecessary email to lower the storage load on Microsoft Exchange over time. Whether you have no archiving or are simply using what’s built into Microsoft Exchange Server (on-premises), your archiving choice may be hurting the organization more than it’s helping. Sending yourself a test message is an easy way to test that the settings are correct and Outlook is working properly.Categories: Email Archiving | For the Admin Source: Gerd Altmann on Pixabay
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#Microsoft email options full
#Microsoft email options update
Once the E-mail Migration of 2018 is complete, customers with an e-mail address that ends with (or tni.net) will need to update the settings in their e-mail software.